Internal tool·2023
Invoicing portal
A self-serve invoicing portal for a distribution company's suppliers: uploads, validation, status tracking and PDF generation.
What the manual cycle cost
Six people processed supplier invoices by hand. Each cycle took about three days of back-and-forth between upload, chasing and validation.
What the portal does
The supplier uploads, the internal team validates, and both sides see the status through to the PDF. The scope follows the real process — who uploads, who validates, what gets blocked, what goes to accounting — on Next.js and Postgres. The client keeps the code, the hosting and the access.
How to read the three days
The “about three days” is how that team described one manual cycle before the portal. It is their account of the loop, not a stopwatch study we published.
How long did one supplier-invoice cycle take before the portal?
The team described about three days of upload, chasing and validation for each cycle, done by six people. The portal takes over that path so both sides see status through to the PDF.